> ## Documentation Index > Fetch the complete documentation index at: https://faq.exode.biz/llms.txt > Use this file to discover all available pages before exploring further. # Roles and permissions in a company > Who is who in a corporate company: the owner, administrators, department managers and employees. Which permissions open the organization structure sections A company has the same roles as an online school, adjusted for corporate training. The **Team** section is called **Administrators**, sales and refund permissions are not available, and the organization structure has its own permissions. One more role, the **department manager**, is set not by permissions but directly in the organization structure. ## Who is who | Role | Who it is | How it is assigned | | - | - | - | | **Company owner** | The creator of the company. Has all permissions | Automatically when the company is created | | **Administrator** | An HR, training or IT employee with access to the management panel | **Company → Administrators** | | **Department manager** | The head of a department in the organization structure | The **Manager** field in the department settings | | **Curator** | Checks employees' practice | The “Course curator” permission and linking to groups | | **Employee** | The person who learns | Being added to a department | | **Service user** | An account for an API key | **Company → For developers → API keys** | The general logic of roles is described in [User roles](https://faq.exode.biz/en/general/roles-permissions/user-roles.md), and working with permissions in [Access rights](https://faq.exode.biz/en/general/roles-permissions/access-rights.md). ## Administrator permissions in a company You grant permissions in **Company → Administrators**. In corporate mode, the list of permissions is: | Permission | What it gives | | - | - | | Company settings management | Changing the general company settings, access to **Home** and webhooks | | Company user management | The **All users** list, creating and editing accounts | | **Staff management** | Changing departments, positions, grades, employees, managers and absences | | **Staff browsing** | Viewing the organization structure: departments, positions and employees | | Apps & pages management | The company's app pages | | Forms management | The company's forms and their responses | | Integrations management | Connecting integrations, for example Verifix | | Company management | Company information and details | | Company employees management | Managing other company administrators | | Course management / Course browsing | Editing or viewing courses, modules and lessons | | Course curator | Checking practice and answering questions | | Course reports view | Lesson completion statistics and lesson ratings in the **Exode AI** assistant (desktop version only). There is no separate reports screen | | Course comment management | Moderating course reviews: the status and the response to a review, without editing the text or rating. Works together with “Course browsing” | | Course student management | The **All students** list and learning data | | Product management | Launches, catalog publication, enrollment methods and invite links on the **Access & assignments** page (the page itself opens with the Course management permission) | | Browse task database / Task database management | Working with the task database | The “School sales” and “School refunds” permissions are not shown in a company. ### Which permissions the organization structure needs | What you need to do | Required permissions | | - | - | | Open **Company → Organization structure**, positions, grades, absences | Staff browsing | | Create or change a department, position, grade or absence | Staff management | | Add an employee to a department, transfer or dismiss them | Staff management | | Set up enrollment methods and invite links for a course | Course management (to open **Access & assignments**) **and** Product management (to save the settings) | | Set up automatic course assignment | Staff browsing **and** one of: Course management, Product management or Company user management | | Connect Verifix | Integrations management | > [!NOTE] > > With the “Staff browsing” permission, an administrator sees the structure but cannot change it. On the department's > **Settings** tab, they see a banner saying they have no access. ## Department manager A manager is a mark in the organization structure, not an access permission. It does not give access to the management panel. * A department has one main manager. If you assign a new one, the previous one stops being the main manager. * You can choose any active company employee as the manager, including someone from another department. * The manager is shown in the structure tree and on the department invite page. * The manager gets an in-app notification and an email when their employee meets the conditions of the next grade. See [Grades and growth](https://faq.exode.biz/en/corporate/growth.md). * When a person is transferred or changes position, they keep the manager mark. When they are dismissed from this department, the mark is removed. > [!TIP] > > If a manager needs to see their employees' progress in the management panel, give them administrator > permissions, for example “Staff browsing” and “Course student management”. ## Course visibility for administrators In a company, a new course is hidden from other administrators by default. The setting is in the course: **Settings → Authors and editors → Visibility for the team**. | Toggle | On | Off (default in a company) | | - | - | - | | **Available to all editors according to their roles** | Everyone with the “Course management” or “Course browsing” permission sees the course | The course is available only to users in the “Editors” list | | **The practices are reviewed by all school curators** | All curators see the practice | Only the curators of this course's groups see the practice | The course creator is always added to its editors. The setting does not affect employees' access to training. ## Limitations * You cannot dismiss the company owner: their last department cannot be removed. * You cannot remove your own last department. The system replies “Cannot remove your own last assignment”. * Only the owner can change the owner's data. You cannot block the owner. * Records managed in Verifix cannot be changed in Exode: “This record is managed in an external system (Verifix) — change it there”. ## Frequently asked questions > **How is an administrator different from a department manager?** > > An administrator gets permissions for the management panel. A manager is a mark in the structure: they get > notifications when subordinates are ready for promotion, but without administrator permissions they do not see the management panel. > **Why can't an administrator see the “Organization structure” section?** > > They do not have the “Staff browsing” permission. Without it, the section is hidden from the menu. > **Why can't an administrator see a course created by a colleague?** > > In a company, new courses are available by default only to the editors in the list. Add the administrator to the > course editors or turn on “Available to all editors according to their roles”. > **Why didn't the manager get a notification that an employee is ready?** > > Check that they are set as the manager of exactly the department where the employee works. The notification > goes to the managers of this department and the company owner. The employee does not get the notification. > **Can one person manage several departments?** > > Yes. The manager is set in the settings of each department separately, and one person can be set > in several departments. > **Does an administrator need to be an employee of a department?** > > Not to work with the management panel: permissions are granted separately. But only an employee who has a department > can become a department manager. > **What permissions does an API key get in a company?** > > A new key gets the basic permissions and the organization structure permissions: “Staff management” and “Staff browsing”. > The key does not get sales and refund permissions. See [API and sync](https://faq.exode.biz/en/corporate/api.md). *** *Updated: 2026-10-17 07:07 UTC* This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.