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Grades help you link training to career growth. You set a scale, for example Junior → Middle → Senior, and for each position you specify which courses must be completed to move to the next grade. When an employee completes all the courses, Exode marks them as ready for promotion and notifies their manager. A person confirms the promotion itself: a manager or HR. Grades are in Company → Organization structure → Grades.

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How it works

  • The scale is shared across the company. Grades go from the lowest to the highest. You set the order by dragging rows.
  • A position narrows the scale. You can choose a position’s grades. If you do not, all company grades fit the position.
  • The next grade is the nearest one on the position’s scale after the current one. If the employee has no grade yet, the first grade of the position’s scale counts as the next one.
  • Promotion conditions are a list of courses for a “position + grade” pair. For example, “Manager → Middle: the ‘Negotiations’ and ‘CRM’ courses”.
  • Readiness means the employee has completed all the courses in the conditions of their next grade.
Readiness is not counted if the employee has no position, if they are already at the highest grade of their scale, or if no courses are set for the next grade.

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Turning on grades

Grades are turned off in a company by default. Turn on the Grades enabled toggle on the Grades page. You can set up the scale in advance while grades are turned off. Grades appear in positions and for employees after you turn them on.

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Setup

1

Create the scale

On the Grades page, click Add grade. Enter the Grade name (up to 100 characters, unique in the company) and, if you like, a Description of up to 500 characters. A new grade goes to the end of the scale as the highest one.
2

Order the grades

Drag the rows so that grades go from the lowest to the highest.
3

Link grades to positions

In the Positions section, open a position and choose its Position grades. If none are selected, all grades fit. See Positions.
4

Set the promotion conditions

In the position’s row menu, choose Promotion conditions. For each grade, click Add a course and choose the courses to complete. Up to 100 courses per grade.
5

Give current grades

Set employees’ grades: on the department’s Employees tab, in the user card or when adding them to a department.

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Where readiness is shown

In the Grade column on the department’s Employees tab, progress is shown next to the current grade: The Promotion readiness → Ready for promotion filter leaves only those who have met the conditions in the list.

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Readiness notification

When an employee meets the conditions of the next grade, the notification goes to:
  • the managers of the department where the employee works;
  • the company owner.
The employee does not get the notification. It arrives in the app as an “An employee is ready for the grade” window with the Open the structure button, and is duplicated by email. The text says that a manager or HR confirms the promotion.

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Promotion

Exode does not change the grade on its own. To promote an employee, change their grade:
  • on the department’s Employees tab, with the “Change grade” icon;
  • in the user card, in the Departments and positions block.
After the grade changes, readiness is counted toward the next step of the scale.

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When readiness is recalculated

  • the employee completed a course;
  • the employee’s grade, position or department was changed, or they were hired or dismissed;
  • the promotion conditions for the position were changed;
  • the position’s grades were changed;
  • a grade was added or deleted, or the scale order was changed;
  • grades were turned on or off.
Recalculation for the whole company runs in the background and can take several minutes.

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Rules and limits

When a grade is deleted, it is removed from all positions and promotion conditions.

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Frequently asked questions

Check that the employee has a position, that courses are set for their next grade and that grades are turned on. The course must be fully completed. After a course is completed, recalculation can take up to several minutes.
No. Exode only marks readiness and notifies the manager. A manager or HR changes the grade.
This grade has no required courses. You can promote an employee at any time, but there will be no readiness mark or notification.
Grades are hidden in the organization structure but kept together with assignments and conditions. Readiness is no longer counted. After you turn them on, everything comes back.
The managers of the employee’s department and the company owner. If no manager is set, only the owner gets the notification.
The grade is kept if the new position has it. If not, the grade is reset, and readiness is counted toward the first grade of the new scale.
Yes. The Verifix integration has the “Grades ↔ ranks” setting: readiness for a grade creates a draft rank change in Verifix. See Integrations.
It is given to at least one employee. Change the grade for these employees and try deleting again.
Updated: 2026-10-15 18:08 UTC