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A position is an entry in the company’s shared directory: “Sales manager”, “Cashier”, “Engineer”. An employee in a department can be given one of the positions. Automatic course assignment rules and the grade scale work by position. The directory is in Company → Organization structure → Positions.

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How it works

  • A position is shared across the company. Its name is unique: you cannot create two positions with the same name.
  • A position can be limited to departments. If no departments are selected, the position is available in the whole company.
  • If grades are turned on, you can set a list of grades for a position. An employee in this position can be given only these grades. If the list is empty, any company grade fits.
  • You can add an employee to a department without a position: it is not required.

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Creating a position

1

Open the directory

Go to Company → Organization structure → Positions and click Add position.
2

Enter the name

Position name: up to 100 characters, unique in the company.
3

Choose grades

The Position grades field is visible if grades are turned on. If none are selected, any grade fits. Readiness for the next grade is counted along this list, from the lowest to the highest.
4

Limit it to departments

In the Departments field, choose where this position can be assigned. If none are selected, the position is shared by the whole company.
5

Save

Click Create.
You can also create a position on the fly. Start typing the name in the position selection field and choose Create “…”.

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Position list

At the top there is Search positions. The row menu has Edit, Promotion conditions (if grades are turned on) and Delete.

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Rules and limits

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Edge cases

  • You limited the departments, but employees already work in others. Current assignments do not change. The limit is checked only for a new assignment, transfer or position change.
  • You removed a grade from a position. Employees who already have this grade keep it. It cannot be given to new ones. Readiness for the next grade is recalculated.
  • You deleted a position. Its links to grades, departments and its promotion conditions are deleted with it.
  • You changed an employee’s position. The grade is kept only if the new position has it.

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Frequently asked questions

No. You can add an employee to a department with “No position”. But without a position, readiness for the next grade is not counted, and automatic assignment rules by position do not run.
The position is limited to other departments. Open it and add the department you need or clear the Departments field.
It has active employees. Change their position or remove them from the departments, then delete the position.
No, the name is unique in the company. Create one position and allow it in the departments you need, or make the names more specific, for example “Manager (Tashkent)”.
In the position’s row menu, choose Promotion conditions. The item is visible if grades are turned on. See Grades and growth.
If the position came from Verifix, it is changed in Verifix. Exode shows “This record is managed in an external system (Verifix) — change it there”.
Updated: 2026-10-15 18:08 UTC