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In a corporate company, every employee belongs to at least one department. So when you add a person, you specify right away where they start working. After that, the automatic assignment rules run, and the employee gets the courses of their department and position.

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Ways to add employees

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Creating accounts

The creation form in a company differs from the one in an online school: the department is required, and course access is set for each person separately.
1

Open the form

Go to People → All users and click Add user. On the left is the card of the selected person, on the right is the Who we are adding list.
2

Specify the workplace

Department is required. Position and Grade are optional. The grade field is visible if grades are turned on.
3

Enter the contact and name

Enter an email or phone number, depending on which login methods are turned on in the company. The Switch to phone or Switch to email link changes the contact type. Fill in Last name and first name.
4

Grant course access

In the Access block, choose a course and a group. The Add access button adds one more course, up to 50 per person. This step is optional: courses can be granted by automatic assignment rules.
5

Add the others

Add the next people to the list on the right or paste a ready-made list of contacts.
6

Send the invitations

Click Send invitations. Accounts are created in the background with a progress indicator. New users receive a login and password to sign in.

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Pasting a list

Copy a column of phone numbers or emails from a spreadsheet and paste it into the form: use the keyboard shortcut anywhere in the form or the paste a list link.
  • Each contact becomes a separate person in the list.
  • New people get the department and position of the person selected in the list at the moment you paste. It is convenient to select the department first and then paste the list.
  • Contacts that are already in the list and contacts with a turned-off login method are skipped.
  • One form holds up to 100 people.
The form saves a draft. If you closed the window by accident, the form offers to restore the entered data the next time you open it.

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If the person is already in the company

An account with the same phone number or email is not created again. Such a person appears in the result as Existing, but still gets the specified department and course access. New accounts appear in the result as Created.

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Adding existing users to a department

If a person already has an account, open the department, go to the Employees tab and click Add employee. Select the people and, if needed, a position and grade. You can add up to 250 people at a time. Learn more in Organization structure and departments. You can add only a user of your company to a department. A person from another company on Exode must first be created in yours. A link lets employees join a department on their own. For example, you can share it in the work chat of a new shift.
1

Create a link

Open the department, the Settings tab, the Invite links block. Click Create link.
2

Configure the link

Turn the parameters you need on or off, see the table below.
3

Send the link to employees

Copy the link and share it. Anyone who follows the link is added to this department.
How the link works:
  • A department can have several active links, for example one for each hiring wave.
  • The employee joins without a position. Assign the position and grade later on the Employees tab.
  • In the Added column, such an employee is marked as “Link #N”. The Source filter shows everyone who came via a specific link.
  • Following the link again does not create a second assignment and does not use up the limit.
  • A user of another company on Exode cannot join via the link.
  • The toggle in the link row turns it off temporarily. Revoke the link moves it to the archive. You can bring the link back from the archive with the Restore the link button.

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What the employee sees

The Invitation to join page shows the organization, the department, the manager and the number of employees in the department.
  • If the employee is not signed in, they see the Log in and join button or, if registration is allowed, Log in or sign up.
  • If consent is turned on, they check the consent box and click Join or Decline.
  • After joining, they see “You have been added to the department” and the Go to catalog button.
  • If they are already in this department, they see “You are already in this department”.
  • If the link is turned off, revoked, expired or has reached its limit, they see “Invitation is not available”.

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What happens after adding

  1. The employee appears in the department and in the All users list.
  2. Within about a minute, the automatic assignment rules are checked. Matching courses are assigned automatically. See Automatic course assignment.
  3. The employee signs in with the login and password from the invitation and sees the assigned courses in the learning section.
Employees from Verifix do not get a password automatically. When you are ready, open the user’s card and click Send password.

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Frequently asked questions

No. In a company, a department is required when you create a user. If you do not know where to add the person, use the “Main department” or create a department for newcomers.
Open their card and click Send password. The password is sent to the user. If they already had a password, the current password is sent.
Duplicates already added to the form and contacts with a turned-off login method are skipped. For example, if the company allows login only by phone, emails from the list are not added.
If there are automatic assignment rules for their department or position, about a minute after they are added. Courses from the Access block in the creation form are granted right away.
Up to 100 people in the creation form. Up to 250 existing users on the department page. For larger volumes, use Verifix or the API.
Updated: 2026-10-15 18:08 UTC